With the recent, seismic shift in work environments to more remote and hybrid setups, it is vital for organizations to keep a track of the employee’s working hours.
This is where time tracking comes in. Time tracking refers to the process of quantitatively measuring the effective working hours of employees. Time tracking opens up various avenues with respect to evaluating employee performance and increasing efficiency. This assessment of project or job hours is then used to ensure that the personnel is reimbursed appropriately.
Why Track Time?
Tracking the time of each employee helps in understanding the overall efficiency and productivity of the team. It is also an essential tool for determining the payroll based on the number of hours worked. In most settings, the employees are asked to manually log their working hours, which can lead to inconsistencies. By automating the entire process through software, there is minimal room for error, and you get accurate analytics and reports that are generated by the software.
These help to increase the overall performance of the team along with productivity. It also helps plan future projects and tasks in the most efficient way possible.
Time Tracking: How it Helps Employers
Time tracking helps employers maintain a record of the amount of work done by each member involved in the project. Many time tracking software solutions also provide detailed analytics which is extremely helpful in planning and allocating future projects.
These also help employers to maintain overall efficiency and increase the productivity of all the employees. Teams can stay on track with current projects by using a time management program like Time Doctor; look for any possible snags in the day-to-day operations and utilize that information to develop methods to assist your team to be more productive at work.
Time tracking software also aids in the creation of a record of all work completed by employees over the course of a certain time period. When clients demand an explanation for why a task took as long as it did, this comes in handy. It also helps potential clients see a firm in a positive light by allowing them to request documents of tasks completed at any time.
When you make time tracking a part of your daily routine, you’re instantly increasing the transparency of your company. It helps you stay on top of the working process by providing information on the projects that are being accomplished and how long they will take.
Time Tracking: How it Helps Employees
Individual employees may find the information gained through time tracking to be eye-opening. They can see where they spend their time, as well as their strengths and shortcomings. This helps increase their productivity on their own, finding ways through which they can improve. This also helps them take up projects they can complete with confidence, and they will also have a better understanding of how the project should be planned.
As employees keep track of their time, they’ll be able to tell their bosses if they’ll be able to meet deadlines during workweek hours, making it easier for teams to express their demands to coworkers and managers.
Accurate estimation of client bills and staff payroll
Once you’ve accurately estimated the number of hours it took to complete work for a client, you may charge them the actual amount due. This helps you avoid losing money and working unpaid hours, as well as demonstrating to clients that they are getting the work they paid for. Manual data input is a key element of the conventional payroll process for the employee payroll. You will collect all employee time cards for each department. That isn’t even accounting for withholding. Payroll is handled for you via time-tracking software.
Enter the employee’s details, such as their hourly salary, and the system will do the rest. However, you may adjust their weekly profits by manually entering data.
Time Tracking and Workload Data Insights
People may volunteer for a variety of tasks only to learn later that they have taken on too much. For some people, this is a recurring problem because they enjoy assisting others or because others rely on their special skills. Others experience it only sporadically during hectic seasons when work piles up. By monitoring the allotted work in your time tracking software, you can quickly understand who has been assigned what and how many tasks each team member is working on. As a consequence, you will have the opportunity to avoid overloading before it becomes a serious issue.
You can make well-informed decisions with thorough reports and make adjustments based on actionable information using in-depth analytics. Using the right software products, you can also quickly export or share with team members using the exporting features.
Time Tracking Increases Employee Accountability
Employees are held accountable for the repercussions of their conduct during the workday because of time monitoring. Employees who are aware of this are more likely to complete jobs with more efficiency, which benefits the organization in the long run. With a more accountable staff, managers can relax and focus on their objectives. This creates trust between managers and workers, which may lead to people being given more freedom to achieve their objectives.
When conducting a review, having a proper record of the hours spent by each employee/team on a certain activity allows one to easily discover the areas for improvement. If a team lacks or suffers from time management for a certain activity, it may show that something needs to be changed. Keep an eye out for areas and tasks that seem to take longer than others while performing a productivity audit as part of your continuous improvement plan in each project.
Read more: How to introduce time tracking to your team?
Every organization should track time since it is a tried-and-tested method when it comes to boosting productivity. Manually doing so is tough and time-consuming. Also, time-tracking software is quite useful, and once you use it, you’ll wonder why you didn’t use it earlier. They can estimate the time required to accomplish activities and track projects to guarantee optimal efficiency. Similarly, your business collects all the data needed to charge clients and guarantees that payroll is accurate. There’s no need to spend any time. Try out Time Doctor. It offers plenty of features and an intuitive user interface.
Ashwini Dave works as a SEO expert at Time doctor. She is a free soul and adventurous scholar who enjoys spending time with her loved ones as well as listening to music and watching or playing sports. She loves the ocean and is a thrill-seeking traveler who looks at life as a work of art.