Running a small business is no easy task. You’ll face many pitfalls on the way, like client attrition, sales slump, fierce competition, market volatility, etc. 

Despite the challenges, you need to drive revenue, sustain healthy relationships, and grow your small business. 

Most of the challenges are fixable; all you need to do is pause for a while and rethink your strategy. Sometimes small investments can prevent your profit margins from eroding and help improve your business bottom line.

From a growth standpoint, adopting a CRM system can be a great investment. Formulating efficient CRM strategies can help streamline sales processes, maintain customer relationships, and increase your small businesses’ overall growth. 

What is CRM software? 

CRM, this popular acronym stands for Customer Relationship Management software. This modern tool helps businesses manage various aspects of sales, organize customer information, and foster strong customer relationships. It is packed with multiple features that work well for businesses of any size and industry. Some CRM solutions can even be customized as per unique business needs. It is one of the best tools to track and improve sales performance. 

How to choose CRM software? 

CRM has garnered a lot of attention in the business world. Due to the surging demand, the vendors selling CRM had also increased.

With so many options to choose from, how to select the right CRM software that will give the best ROI? 

Well, here are a few ways to do it-

Be clear with the features and functionalities you need 

CRM comes with a wide array of functionalities to address different business requirements. 

But, why pay for the features that you don’t need or won’t be using? 

It is better to stay away from the “one-size-fits-all” solution.

Your business is unique, and so are your needs. So convene different teams of your company and analyze what’s required. Find out the problem areas and create a list of features that can help resolve them. CRM has many features like lead management, sales tracking, task tracking, marketing automation, meeting scheduler and contact management for small business, mid sized and large business as well.Prioritize your requirements to ease your search. 

Start looking at different products 

Once you are clear with what you need, start finding a solution that aligns with the list of top priority features you’ve created. Pick your top four choices and read reviews about them on various reviewing sites like Software Advice, Capterra, or G2 crowd. 

However, remember that just like even the best restaurant can have bad reviews, it is likely that you won’t find a CRM without all positive reviews. Focus on both positive as well as negative reviews to make a better decision. 

Test drive with a free trial and demo

Most of the best CRM offers a free trial and demo. So, instead of purchasing the CRM software at face value, it is better to test it. 

You can ask for a live demo, where the salesperson will walk you through the software and show you how to use it. So you can easily ask questions regarding the CRM software and clear all your doubts. Through free trial, you can explore the software and its features to find out how it can be beneficial for you. 

Best CRM software of 2022

To ease your work, I have compiled a list of the top 7 CRM software used by companies from different business verticals. 

1. Salesmate – CRM Software for Business

Pricing – starts from $12 per month.

Key features 

Workflow automation – Reduce manual dependency and automate most of your sales processes by setting intelligent workflows. 

Power dialer – Plan your calls for the day, and Salesmate’s Power Dialer automatically dials contacts one after the other from the selected list. 

Sales pipeline –  With a clear pipeline view, keep track of your sales deals and focus on high-value opportunities to meet your sales quota. 

Sales reports – Use prebuilt and customizable reports to get actionable insight for tracking the sales team’s performance and spotting improvement areas.

Built-in calling – Quit toggling between a CRM and a phone system. Make calls directly from Salesmate CRM with a single click.

Sequences – Drive better engagement and follow-up in real-time by creating email and text sequences inside Salesmate CRM.

Pros 

• Easy to implement and use
• Has a highly interactive dashboard
• Provides regular reminders for completing tasks on time 
• Excellent analyzing and reporting capabilities
• Integrates with a wide array of popular apps

Bottomline – Salesmate CRM is packed with multiple features for effectively managing sales and customer relationships. It is smartly designed for sales teams of all sizes. Salesmate has advanced capabilities, and it perfectly suits the on-the-go work environment.

2. Salesforce – Best CRM Software

Pricing – starts from $25 per month.

Key features 

Opportunity tracking – Close more deals by tracking opportunities and giving real-time attention to what’s important. 

Contact management – Keep all your contacts streamlined in one place and get easy access to critical data of customers and interaction history. 

Quote management – Create and manage quotes effectively. Create a set of quotes to show different combinations of products, discounts, and quantities. 

Lead management – Track your leads from click to close and continuously optimize your campaigns across various channels.

Visual workflows – Using visual workflows, drag, drop, share and track files and updates. 

Pros 

• Has rich customization capabilities
• It can be integrated with multiple external systems like DMS, ERP Software, ITSM, etc
• Its reporting is robust and flexible
• It is secured, having granular security options
• It offers multilingual and multi-currency customer support
• It has in-built process builder and lead generation tools 

Bottomline – Salesforce is an ideal solution for large scale enterprises. It supports complex business processes and improves the productivity of marketing, sales, and customer service teams. 

3.Aritic – Unified Marketing Automation Platform

Pricing – starts at $19 per month.

Key features 

Landing page – Capture more leads for your B2B products and services through forms and landing pages.

Lead scoring – Identify your hot leads and accelerate customer activation rate with lead scoring and tracking

Lead tracking – Lead tracking services built by Aritic PinPoint helps you understand, measure, monitor, manage, and determine lead behavior across your website and application automatically.

Lead nurturing – All-in-one integrated automation suite ideal for promoting anonymous visitors to delight customers and include everything in-between.

Email campaign management features with a mobile optimized interface

CRM – Monitor and follow the conversion of each lead from MQL to SQL stage and also understand what triggered these conversions

Social integrations – You can collect more leads via various groups and communities

Pros

• Build a relationship with leads
• Automate marketing campaigns and convert leads to paying customers easily
• Integrates with CMS, like WordPress, and Drupal has bi-directional native CRM integration with Salesforce, SugarCRM, Zoho CRM, and Social platforms like Facebook, Twitter, LinkedIn, Google Plus, Foursquare, and Instagram.
• Perfect for a marketing team to get going from day one
• PinPoint is simple, power-packed, secured, pocket-friendly, and a transparent marketing tool. 

Bottomline – Sign up with Aritic to reach out to a broader and more significant global market. This automation tool is undoubtedly going to be perfect for your business. 200+ brands use the Aritic platform along with inbound marketing and sales engagement.

4. Keap Integration for WooCommerce

Pricing – starts from $99 per Year.

1. Seamless Integration: The Integration with Keap plugin seamlessly integrates your WooCommerce store with your Keap account, allowing you to manage your contacts, sales, and marketing campaigns all in one place.
2. Automated Workflows: With the plugin, you can create automated workflows based on customer behavior, such as abandoned cart recovery, order confirmation, and follow-up emails, which can save you time and effort in managing your store.
3. Contact Synchronization: The plugin automatically synchronizes your contacts between WooCommerce and Keap, ensuring that all customer data is up-to-date and accurate.
4. Sales Tracking: The plugin allows you to track sales and revenue from your WooCommerce store within your Keap account, enabling you to monitor the performance of your store and make data-driven decisions.
5. Custom Fields: The plugin supports custom fields, which can be used to capture additional information about your customers, such as their interests or preferences, and can help you personalize your marketing campaigns.
6. Advanced Reporting: The plugin provides advanced reporting features, such as conversion tracking and revenue analysis, which can give you valuable insights into your store’s performance and help you optimize your marketing strategy.

Pros

1. Increased Efficiency
2. Better Customer Management
3. Data-Driven Decision Making
4. Improved Marketing Strategy
5. Excellent Customer Support

Bottomline:- Keap Integration for WooCommerce plugin helps you sync your store’s customer data like contacts, order, and products over Keap CRM

5.EngageBay

Pricing: Offer free plan, paid plan starts at $14.99

Key features:

Marketing automation – save time by automating your marketing tasks like creating forms and landing pages, drip campaigns, email sequences, etc.,

360-degree Customer View – Complete view of leads and their interactions

Appointment scheduling – Easy appointment scheduling with clients

In-depth Analytics – Track each data on the dashboard 

Make calls directly from CRM – Call your clients from engagebay itself. And all the details popup on one screen.

Email Tracking – Keep eye on emails you sent to your customers

Pros:

• All in one CRM tool (marketing, sales, support)
• Best in class customer support
• Ease of usage
• Best quality features
• SMB friendly pricing
• Best integration options

Bottomline: EngageBay is the best and most recommended solution for small and medium-size businesses. You need not go for different tools for different needs. EngageBay’s all-in-one suit offers all features under one roof!

6. Hubspot 

Price – starts from $40 per month 

Key Features

Social media monitoring – Find out how your brand is performing on social media. Track mentions and other interactions too. 

Sequence – Automate your follow-up by creating a sequence of emails. Easily use templates and send a series of timed emails. 

300+ integrations – You can integrate Hubspot with more than 300 apps and work with more functionalities.

Sales pipeline data – Get an up-to-the-minute view of the sales pipeline with insights into sales activities and individual performance. 

Pros 

• Provides educational support
• Provides valuable insights into customer behavior
• Tracks interactions and logs activities
• It has an excellent form builder to capture lead information 

Bottomline – Hubspot is renowned for its time-saving tools and marketing automation capabilities. It can even be used as a CMS for content marketing and to build your website. Hubspot CRM works best for growing, mid-market, and enterprise businesses. 

7. Insightly  

Price– Starts from $29 per month 

Key Features

Lead routing – Track the most relevant lead information and get leads auto-assigned to your sales reps. 

Pipeline management – Gain full control over your sales pipeline to track where prospects are in the buying process. 

Relationship linking – With the help of flexible record linking functionality inside Insightly, understand complex customer relationships. 

Extensive third-party integrations – Integrate Insightly with a wide spectrum of applications like Outlook, Dropbox, Gmail, and more. 

Pros

• Neat dashboard for quick lookups
• Offers training videos to familiarize the new user with different functionalities
• Provides timely notifications and reminders
• It has inbuilt reporting tools 
• It is highly scalable and customizable
• Provides automatic email reminders

Bottomline – Insightly is a power-packed solution for multi-level organizations. It offers a wide variety of features that can be used by both sales and marketing teams. It is user-friendly and it provides a macro/micro view of your business. 

8.BIGContacts

Pricing- Starts from $5/user/month

Key Features

Email integration- All the email interactions are automatically logged against individual contact records, making it easy for you to stay on top of all communications.

Sales pipeline management- Easily visualize the movement of leads through your sales process with a custom sales pipeline.

Social media tracking- Enrich contact profiles to enhance personalization by keeping track of their social media activity.

Multiple integrations- Get everything done without leaving BIGContacts with several third-party integrations.

Automated processes- Eliminate repetitive tasks and improve productivity with automation. 

Pros

• Easy import of contacts 
• Calendar view for activity tracking
• Lead capturing with webform connection 
• Instant alerts & notifications
• Smart reports 
• 24×7 delightful customer support

Bottomline- BIGContacts is a reliable and intuitive CRM system for small businesses to expand their operations and deliver delightful customer experiences. The user-friendly interface allows startups to handle all business aspects from one platform. This powerful CRM system is easy to implement and can be accessed from any mobile device. 

9. Zoho 

Price – Starts from $12 per month

Key Features

AI-powered analytical assistant – Analyze and extract insight in minutes with Zia, Zoho’s AI-powered analytical assistant.

Real-time reports – Track key performance indicators and make smarter decisions with powerful sales reports.

Process management – Chart out every step of the sales process with sales builder and processing rules.

Automation – Cut out time-intensive repetitive tasks and trigger instant actions with smart workflows.

Pros 

• It tracks customer interactions
• Integrates with G-suite apps
• Simplifies the process of creating quotes
• Ensures data security and regulatory compliance
• Offers holistic calendar management

Bottom line – Zoho is a simple yet highly effective CRM. It is fast to deploy and has numerous customizable features. Zoho can be accessed and used across all channels like live chat, phone, email, and social media. 

10. Nutshell

Price- Starts from $19 per month

Key Features 

Contact management – Import your contacts, calendars, and emails from any source and store it in a centralized repository to access it anytime. 

Pipeline management – Through four different views- board view, list view, map view, and chart view, you can choose the way you want to see your pipeline and manage it effectively. 

Reporting – Easily find out what’s working for your business and where do you need to improve, through insightful reports. 

Email automation – Create and schedule one-on-one sales drips to connect with your valuable prospects and capture their attention. 

Pros

• Offers tutorial to acquaint users with the platform
• Provides multi-channel customer support
• It offers unlimited online storage
• It provides a highly collaborative environment
• It is compatible with mobile devices

Bottomline – Nutshell is a smart CRM that is capable of handling all facets of business and is a perfect tool for maintaining detailed records. It is fully customizable and is quick to set up. 

11. Sugar CRM

Price – Start from $40 per month

Key Features

Project management – Build and manage projects seamlessly inside Sugar CRM. Streamline tasks and get work done quickly. 

Lead management – Spot opportunities and manage leads efficiently by segmenting them based on industry, channel, lead source, and geography.

Sales forecasting – Get predictive insights and make data-driven decisions with Sugar’s sales forecasting software.

Quote management – Build quotes with greater efficiency with drag and drop reordering and export functionality.

Pros

• Support 30+ languages
• Offers wide deployment options
• Has an innovative UI
• Allows users to analyze and predict sales growth

Sugar CRM is deployed as a sales and marketing tool. It helps companies of all sizes establish and maintain strong customer relationships.

Conclusion

Don’t be in a hurry to make a decision. Take time but choose a solution that’s cost-effective yet provides all the functionalities that your team needs to improve the performance. Go through the features of these CRM solutions and pick the top four that meet your requirements. Read reviews about them and ask for a demo or explore the system through a free trial. After pondering over different factors like price, features, system performance, etc, choose the best fit for your organization.