Nowadays, there is a growing remote working trend that cuts across various industries. It requires companies to manage projects with contributors in different geographical regions while keeping them connected, informed, and working towards common goals.
Handling a remote working team can be a complicated task. Luckily, the market offers an impressive number of remote team management tools and remote working software, which will make your work easier. You can consider the following options.
For any product group’s success, the team members need to share reviews, plan and make schedules. Below are several online collaboration and productivity apps that make cooperation easier.
It’s a great place to store your team’s documentation and even create roadmaps, descriptions, or notes. It, therefore, allows adequate referencing, designing, or formatting. Besides, you can share files and track document changes. Even better, it has an access level where you can make several modifications based on your permission level.
It allows you to maintain your teams’ key content in a single online location. All members can view and edit the documents. Further, they can create spreadsheets, texts, and other presentations and share them with others. Additionally, several individuals can edit the same file and save traceable changes easily.
Internxt is a secure cloud storage service designed to protect users’ privacy. Their cloud photo service, Internxt Photos, is an easy-to-use and ethical alternative to similar services offered by Big Tech.
Internxt gives users complete control of their files and photos – no first or third-party access to information.
Internxt has a clean and simple interface allowing users to quickly and easily upload files. They offer a fully-featured 10GB plan to everyone, and affordable 20GB, 200GB, and 2TB.
It’s an all in one management tool that will help you create projects and collaborate on them. Using Proofhub, you can organize your files, complete and submit reports in a central place. Further, it comes with various threaded tools that support comments, discussions, and mentions.
Those are all excellent options, but Google Drive turns out to be more responsive, and it helps you work toward the team’s strategic goals.
Fellow.app is a collaborative note-taking software that helps teams create a meeting agenda to stay organized and on track during the meeting. Company meeting don’t have to be dreadful experiences that drain employees’ energy and time. When properly prepared and structured in Fellow, meetings can be an energizing experience that helps teams move their projects and goals forward. The software has several features, such as action item tracking for meeting follow-up tasks, a 360-feedback feature and even a meeting agenda template gallery for inspiration on how to structure your 1:1s, team and company-wide meetings.
andcards is a user-friendly coworking space software to save your time by automating managerial routines. Set yourself free from manual booking management, payment collecting, and other day-to-day tasks. andcards enables you to provide the best member experience at your location and make any of your services instantly available in just a few taps, from any platform. Members may book rooms and workstations in seconds, buy extra products, interact with the community, invite visitors, join events, and more without needing help. andcards gives you the best value for your money.
The roadmap software outlines a company’s strategic direction for its product. It communicates the product’s vision, your customers’ needs, and how it will solve their problems. Hence, it helps coordinate the production process. Therefore, the cross-functional team can align the day to day tasks with your business strategies. You can use roadmaps to prioritize initiatives, track progress, coordinate activities across a team, build consensus, and create transparency internally and externally. Some of the top roadmap software solutions include:
The tool prioritizes your team’s task to develop useful roadmaps. Even better, it calculates your prime concerns and sets them out clearly to help the members and management team make effective decisions. Merely, it automatically aligns the team with the organizational goals to handle the projects more efficiently. Airfocus stands out due to its ability to rate each feature and initiative of your product based on preexisting criteria.
Productfolio helps build the world’s best product management software so that your teams can focus on other things. It offers end-to-end workflow tools to align everything with your team. Besides, it lets you create a simple, visual roadmap for the teams to know what and who needs to work. You can save different versions, create filtered views, and more to share everything with clients and stakeholders.
This planning app will help improve your organization’s workflow so that you can make and distribute products quickly. You can use it to create templates that will help speed up operations. You can also use it to share relevant information with the team members. It’s highly flexible and allows streamlined use in your company. Nonetheless, it seems somewhat unstable, and you might experience some constant bug fixes. It also has a limited number of structuring tools, which threatens your workflow in case of many subtasks.
Trello will help your organization prioritize workflows and organize projects. It’s highly customizable and avails specific product roadmaps that you can use in a variety of tasks. Besides, it has easy to use templates for teams in every sector applicable to any project. However, to use it, you need a proper internet connection. Besides, it’s mostly suitable for small scale projects and doesn’t work well with many teams.
That is to say, all the listed roadmap software is good to go with, but give a try to airfocus, and you won’t regret it. The tool can smartly prioritize opportunities, offers a collaborative workspace for the team members, and more.
Effective communication is very vital for remote teams. Since different members may work in varying time zones, you need to get an effective communication channel. The tool needs to support various communication types, including conferencing, videos, video calls, and chats. Some examples include;
It’s an online messaging app for quick conversations. For instance, you can use it when your team members need to answer some straightforward questions that won’t require email or phone calls. The tool supports voice calls, direct messages, and group chats.
Scalefusion is a Mobile Device Management (MDM) solution that offers extensive features to support an enterprise’s mobility management. It is a unified platform designed for IT admins and provides comprehensive capabilities, including mobile content management.
Most businesses today have remotely working teams, which is why the secure and fast exchange of content files is one of the top priorities for business continuity and high operational efficiency. Scalefusion MDM is a cloud-based software that presents several features such as over-the-air document sharing and management.
Zoom is among the best video conferencing services for small business that you can use for training, webinars, to hold demonstrations or meetings. It offers high-quality audio and video and an option to mute and unmute specific members. Even better, you can record these sessions for future reference. When presenting your roadmap to your remote team, it gives you a chance to convey your strategy and better understand how your team perceives your explanations.
You can use this team application to send text, images, media, or other files to the members. Additionally, it allows you to assign tasks, monitor progress, and manage the teams from anywhere.
For this category, zoom seems to be the best since it allows multiple attendees to log in wherever they are using multiple devices.
Chanty is a team communication platform that offers not only unlimited messaging but also audio and video conferencing features together with task management with the Kanban board. You can turn messages into tasks and assign them to a team member. That all makes Chanty a perfect tool for managing projects.
MyOwnConference is a great solution for video conferences, online meeting, webinars, emails, quizzes etc. It is an in-built browser software which can be used in various fields of activity such as marketing, sales, training. On top of that, it can be accessed from any device or browser. The service has more than 10,000 active users and 800+ everyday webinars.
3veta is a web communication tool for remote teams that comes with Full HD video conferencing, meeting scheduling, 2-way calendar sync, screen sharing, live streaming, cloud recording, custom branding, and many more. You can have a full overview of your team’s availability thanks to the advanced shared team calendar, and easily schedule internal or external meetings on the fly.
The platform easily integrates with 4000+ other web apps and comes with a handy Chrome extension.
All this makes it the perfect go-to app for any remote team manager.
Everytale is a virtual events platform that provides an easy-to-use tool to create, promote, broadcast, and scale events of any size. Everytale’s platform is simple and carefully designed for all events and participants. It offers event organizers, experts, and learners a 4K LIVE video broadcasting platform & tools powered with advanced A.I.
With essential features from other virtual event platforms in the market, it offers additional game-changing features like live language translation, speech transcription, and a fully functional learning ecosystem for participants to drive event retention. Record and upload events to our global event library for re-visits.
Event hosts save on marketing costs by expanding reach to global users with A.I. targeted tools – activating additional registrations. Get a customized profile for individual needs and event satisfaction. Establish diverse contacts, interact with sponsors, pitch, discuss ideas also privately, and access an open platform of video content in the native language.
Data Analytic Apps
With high competition in most industries, companies need more than their insights to make production decisions. It’s worth noting that customers’ preferences continually change, and you need data-driven intelligence to keep up with the competition. The following apps will help you out.
It informs you of where most traffic is coming from and what users do on your site. Hence, you will better understand your market and what interests them.
Using this tool, you will get an updated insight into metrics that matters to your company. It helps analyze your site activities and turns the data into visually appealing dashboards that anybody in your company can easily understand.
Google analytics turned out to be the best since it gives you an in-depth analysis of visitors’ activities on your webpage.
Task Management Apps
While dealing with a remote team, you can’t walk over the member’s desks to inquire about proceedings. Still, you want to know the amount of time spent by the members on that particular project. Here are some tools that you can use in monitoring the task’s progress across various milestones.
Jira will help you assign tasks, manage, and track progress. You can even upload the product roadmap to Jira. Further, it allows you to update the task-level responsibilities assigned to each employee.
The task-management app will help you keep track of any issues that need addressing in your team.
It’s a tracking tool for remote teams that records the amount of time spent on each activity and summarizes it in reports. Besides, it makes some screenshots indicating the users’ activities at a particular time. You may want to give Time Doctor a try.
Remote working is a more beneficial option for both team members and companies. For the organization, it means reduced costs on office space and hardware.
On the other hand, it gives employees the freedom to choose the time and place of work. With the right collaborations ( and a good vertical monitor ), it can be useful. Hopefully, the above ultimate list of valuable tools for managing a remote team will help you out.
Andrej Fedek is a digital marketer. He recently started his own blog about digital marketing called InterCool Studio. His passion is to help startups grow and thrive in a competitive environment.